[Koha] Optional authority control in MARC21 700 field

[Rubén Fernández Asensio]

Hello all,
In my library, we've decided to do authority control for added entries
only for personal names meeting certain requirements. (We're probably in
violation of all cataloguing rules, but we just haven't got the time and
means to control all secondary authors, and yet don't want to fully
renounce authority control; there must be a middle ground.)
However, there's no way to activate the authority thesaurus only
optionally and allow free text typing instead. I've tried adding a
second 700 field with different requirements but it's not added. A new
700a subfield simply replaces the previous one.
Is there a technical way around this? Or else, a better way of achieving
this, and allowing one single record to have different 700 fields with
authority control and without it? What would you do?

Rubén
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[Caroline Cyr-La-Rose]

Hi Rubén,

I don't think there is a way to optionally use authorities in one field.
However, you can use the BiblioAddsAuthorities system preference to
allow catalogers to freely enter names in the 700 field. That way, they
don't have to search for existing authorities. You also have to set
AutoCreateAuthorities to "do not generate" so that the names the
catalogers enter don't create new authorities.

The only downside is that those system preferences apply to *all*
fields. So you can't force authorities in the 100 field but not in the
700 field, for example.

I hope that helps,

Caroline

--

Caroline Cyr La Rose, M.L.I.S.
Librarian, Head of Training and Support
inLibro

Post by Rubén Fernández Asensio
Hello all,
In my library, we've decided to do authority control for added entries
only for personal names meeting certain requirements. (We're probably
in violation of all cataloguing rules, but we just haven't got the
time and means to control all secondary authors, and yet don't want to
fully renounce authority control; there must be a middle ground.)
However, there's no way to activate the authority thesaurus only
optionally and allow free text typing instead. I've tried adding a
second 700 field with different requirements but it's not added. A new
700a subfield simply replaces the previous one.
Is there a technical way around this? Or else, a better way of
achieving this, and allowing one single record to have different 700
fields with authority control and without it? What would you do?
Rubén
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https://lists.katipo.co.nz/mailman/listinfo/koha

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[Rubén Fernández Asensio]

Thanks, that's a good compromise and I'll implement it eventually. In
the meantime, I've decided I'll create different frameworks with
different constraints to get our catalogers into the custom of assessing
in advance whether they should create authorities.

Post by Caroline Cyr-La-Rose
Hi Rubén,
I don't think there is a way to optionally use authorities in one field.
However, you can use the BiblioAddsAuthorities system preference to
allow catalogers to freely enter names in the 700 field. That way, they
don't have to search for existing authorities. You also have to set
AutoCreateAuthorities to "do not generate" so that the names the
catalogers enter don't create new authorities.
The only downside is that those system preferences apply to *all*
fields. So you can't force authorities in the 100 field but not in the
700 field, for example.
I hope that helps,
Caroline
--
Caroline Cyr La Rose, M.L.I.S.
Librarian, Head of Training and Support
inLibro

Post by Rubén Fernández Asensio
Hello all,
In my library, we've decided to do authority control for added entries
only for personal names meeting certain requirements. (We're probably
in violation of all cataloguing rules, but we just haven't got the
time and means to control all secondary authors, and yet don't want to
fully renounce authority control; there must be a middle ground.)
However, there's no way to activate the authority thesaurus only
optionally and allow free text typing instead. I've tried adding a
second 700 field with different requirements but it's not added. A new
700a subfield simply replaces the previous one.
Is there a technical way around this? Or else, a better way of
achieving this, and allowing one single record to have different 700
fields with authority control and without it? What would you do?
Rubén
_______________________________________________
Koha mailing list  http://koha-community.org
https://lists.katipo.co.nz/mailman/listinfo/koha

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